Coordinator – Procurement & Production
Kallo Inc. (KALO:OTC US) improves the quality and efficiency of care, by providing centralized congruent solutions that address healthcare and business issues for Ministries of Health, hospitals, physicians & other healthcare organizations.
Our technology suite transforms healthcare-delivery via rural healthcare, disease management, clinical globalization and oHealth solutions.
Specialties
MobileCare, RuralCare, Hospital Information Systems, Telehealth Systems, Pharmacy Information, Disaster Management, Air and Surface Patient Transportation Systems, Clinical Training.
Position Overview
Under the direct supervision of the Director of Procurement, the position is responsible for performing confidential administrative and operational duties relating to organizing and coordinating activities for procurement and production, process mapping, review and distribution of information to include: Request for Proposals (RFP's), formal bids, price quotations, Pre-fab Clinic / Hospital construction, annual maintenance agreements and blanket purchase orders and other pertinent tasks as assigned by the director of Procurement and Production.
Accountabilities
- Day-to-day detailed process mapping and vendor coordination on the production of each project i.e. MobileCare Clinics, RuralCare Clinics, Command Center, etc…
- Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
- Review requisitions for completeness and accuracy; follow-up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
- Organize and maintain computerized records containing vendor and bid information.
- Process requisitions into purchase orders.
- Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the Director of Procurement & Production.
- Maintain and update professional documents, design documents, Technical and engineering manuals, Training manuals etc.
- Perform general administrative and operational duties such as maintaining general files, typing, data entry, opening mail, and completing and processing standard purchasing forms.
- Coordinate and schedule meetings and appointments as requested; respond to inquiries, which do not require the personal attention of the Director of Procurement.
- Coordinate with the Project Manager on procurement / production issues for project delivery.
- Correspond with vendors regarding prices, product availability, and delivery.
- Respond to inquiries from our staff at headquarters and our international offices regarding requisitions, purchase orders, contracts and pricing information.
- Assist in answering incoming calls.
- Perform additional related work, as required.
Key Deliverables during First 12 to 24 Months
- Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
- Complete detailed process mapping and vendor coordination on the production of each project.
- Ensure all requisitions are complete and accurate.
- Maintain and update professional documents, design documents, Technical and engineering manuals, Training manuals etc.
Qualifications and Requirements
- Skilled in the use of a personal computer and word processing software, including databases, spreadsheets, and specialized purchasing software.
- good communication skills in dealing with purchasing professionals, administrators, and company representatives.
- working knowledge of procurement laws and purchasing procedures.
- ability to perform administrative and operational work with a high degree of accuracy.
- ability to work independently, applying established procedures to varying situations, referring only new or unusual matters to the Director of Procurement.
Kallo Inc. has a diverse workforce and is an equal opportunity employer.
We appreciate all applications. If you are among the most suitable for this position, we will be in touch with you shortly. Only those individuals selected for an interview will be contacted.
For more information on Kallo and ongoing business developments, please visit us at www.kalloinc.ca
Apply Now